Technology has made booking and contracts simpler. Before digital forms, you would have to go to a physical location to sign paper documents or make payments in person, that's no longer the case. Digital forms have made it easy to get signatures on important documents. For photographers, online contracts are a game-changer and PhotoBiz is leading the charge by offering an intuitive platform for creating these essential documents. In this article, we'll explore five reasons why photographers should consider using online contracts and how PhotoBiz makes the workflow efficient for your business.

PhotoBiz gives you options. You can use the Form Builder to create digital contracts or use the Quotes and Invoices tool to create proposals and send payment requests. You can choose which is best for your business in different situations. Here’s how our studio management tools can help.

Convenience and accessibility
Online contracts eliminate the need for paper documents and in-person signings, making it easier than ever to engage with clients from anywhere in the world. With PhotoBiz, you can create, send, and sign contracts digitally, streamlining your workflow. This level of accessibility means that you can quickly secure clients and bookings, without the hassle of physical paperwork. You can choose to create a form or an itemized proposal, both with the ability to collect digital signatures, it is up to you and your workflow.

Time efficiency
Time is precious, particularly in the photography business. Online contracts can save you a substantial amount of time. PhotoBiz's user-friendly interface allows you to create customized contracts in minutes, cutting down on administrative tasks that would otherwise eat into your shooting and editing time. Additionally, the ability to send contracts electronically and receive digital signatures, expedites the booking process, getting you behind the camera faster.

Legal protection
Contracts serve as a crucial legal safeguard for photographers, ensuring that both parties fully understand their rights and obligations. Online contracts generated through PhotoBiz are designed to be legally binding, offering you peace of mind. The platform includes templates to help you create contracts that cover all the necessary bases, such as payment terms, copyright, and cancellation policies.

Enhanced professionalism
Using online contracts demonstrates a high level of professionalism to your clients. It signals that you are a modern, tech-savvy photographer who values efficiency and transparency. Plus, PhotoBiz allows you to customize the look and feel of your contracts to align with your branding, adding an extra layer of professionalism to your client interactions.

Organization and documentation
Staying organized is vital for any business, and online contracts can help with just that. The PhotoBiz platform includes a CRM to keep all your contacts and their form submissions, including contracts, in one place. It makes it easy to access, review, and reference contracts and payment history. When using the Quotes and Invoices tools, you can also set up automated reminders for contract deadlines and payments, reducing the risk of misunderstandings or missed opportunities.

You can use PhotoBiz to efficiently create online contracts and proposals. Here's a quick overview of how to get started:

Choose a form or proposal template: In the form builder you can select from a range of customizable form and proposal templates, designed specifically for photographers. Pick the one that suits your needs.

Personalize your content: Tailor the content of the form or proposal to your specific services, terms, and conditions. Add your branding elements for a professional touch.

Send and sign digitally: Share the contract or proposal with your client electronically, and they can sign or agree to it from any device. You can set a due date for proposals and track their status in real-time.

Store and manage: All your completed contracts, form submissions, and proposals are securely stored within your PhotoBiz account. It’s easy to access them through the PhotoBiz CRM at any time.

Want more tips? Check out these helpful resources for creating contracts and proposals.

Form Builder Guide
How to Use the Form Builder to Create a Contract
Quotes and Invoices Guide
How to Create a Quote

Online contracts are a valuable tool to streamline your photography business operations, enhance your professionalism, and ensure legal protection. Plus, PhotoBiz allows you to focus on what you do best – capturing unforgettable moments through your lens.